Time Frame

The following time frames are anticipated, assuming 400 surveyed and 6 individual full text reports plus 10 site visits.

1. Pre-Survey Phase - Minimum Elapsed Time Period 6 Weeks

   Assuming the project team is in place, a minimum of six (6) weeks is required to plan and communicate the survey details and install and test the data collection module.

Phase 1	Week 1	Initial project briefing Developing management briefing documents Allocating project responsibilities Outlining feedback plan Collection of data for demographic profiles Development of additional questions and items
	Week 2	Circulation of additional questions and items for feedback First draft of demographic profile and circulation for feedback Development of employee communication Refining feedback plan
	Week 3	Sign-off of management communication and issue Commence management briefings 2nd draft of demographic profile Sign-off of feedback locations and content Sign-off of additional questions/items
	Week 4	Sign-off and issue first employee communications Sign-off demographic profile Continue management briefings
	Week 5	Configure, install and test software Complete management briefings
	Week 6	Final adjustments Second employee communication Bring website, intranet live

 

2. Data Collection Phase - Elapsed Time 2 Weeks

Phase 2

Weeks 7 & 8

Survey runs live for two (2) week period with daily monitoring and reminders issued as necessary

 

3. Analysis, Report Generation and Feedback - Elapsed Time 8 weeks

Phase 3	Weeks 9 & 10	Complete total organisational analysis and regional/business unit comparisons
	Week 11	Senior management and project team feedback

Phase 4	Weeks 12 & 13	Half day feedback sessions on site
	Weeks 14 & 15	Collection of feedback from employee sessions
	Week 16	Presentation of final recommendations

 

N.B. It is normally assumed that an organizational survey must take place with a ‘big bang' approach. It is equally legitimate to conduct an employee survey on a rolling basis. By this we mean planning a phased rollout by unit or region. This approach provides more control, places less impact on resources and the approach allows for continuous learning and improvement of the process.

The commitment to survey in 6 - 9 months time to evaluate progress is important in adding credibility to the survey process and the project team.