Junior Administrator – Specified Purpose Contract

Graphite HRM is a Human Resource solutions company, providing consultancy, services and products to approximately 1500 organisations throughout Ireland.

Graphite HRM now has a vacancy for a Junior Administrator - Contract Position, to support its Irish operations. This is a unique opportunity for an ambitious individual to take the next step in their career. Ideally you will be a good team player with strong administration skills, a positive outlook and a strong commitment to excellent work standards.

Job Purpose

To support the delivery of a comprehensive HR compliance service through general administration support.

Main Duties

1. Responsibility for the administration of all roadshows, seminars and public workshops
   • Manage bookings and workshops queries
   • Mailshots for workshop promotion: generate mailing lists from database, oversee the administration and distribution of mail-shots by fax , post or email
   • Produce materials for all roadshows, seminars and public workshops and in-house workshops as required.
   • Prepare evaluation reports for all roadshows, seminars and public workshops and in-house workshops as required.
   • Organise hotel bookings and travel arrangements for all roadshows, seminars and public workshops
   • Receive and follow up queries from the web and through email
   
   
2. Administer the production and distribution of all HR Compliance Products
   • Distribution of the PPP Manual to clients / potential clients
   • Administer the production and distribution of the client handbook
   • Co-ordinate periodic distribution process of our update materials to client ensuring it is out to clients on time. Answer queries that may result from them
   • Assist clients with queries involving web access
   
   
3. Administrative support for the HR Compliance Department
    
4. Administrative support for the CEO
    
5. Answer phone calls and queries
    

PERSON SPECIFICATION

Qualifications:

• ECDL or equivalent
• Leaving Certificate or equivalent

Experience:

• Experience of working in an administrative role

Qualifications:

• Demonstrated use of IT applications (Word, Excel, PowerPoint and Outlook)
• Exceptional communication skills (business English – verbal and written)
• Attention to detail: A proven ability to maintain a high standard of quality and accuracy
• Strong customer service skills and customer service orientation
• Time Management: Managing time and workload priorities with a sense of urgency
• Good typing skills

If you are interested in this role, please send your CV to Karen Macken, karen.macken@graphitehrm.com or call Karen on 01 662 7099 for more info.

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